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AMBIC: Meeting duty roster. Jan. 2009 to Dec.2009
(v1)
| Meeting
date |
Chair |
Min.
Secretary |
| 9 January |
Plowman |
Ogilvy |
| 6 February |
Goulston |
Pascoe |
| 6 March |
Scott |
Hatley |
| 3 April |
Brown |
Hayward |
| 1 May |
Dadd |
Hodgkiss |
| 5 June |
Evans |
Parham |
| 3 July |
Eyre |
Pidgeon |
| August |
No meeting |
|
| 4 September |
Fletcher |
Punja |
| 2 October |
Bennett |
Petche |
| 6 November |
Ogilvy |
Birtley |
| 4 December |
Hackemer |
Plowman |
NB
Agreed rules of operation
-
If
members are unable to be available for the dates given, it is their
responsibility to arrange a swap, or failing that, a substitute to
take their place.
-
Where
a change is arranged, please inform Malcolm Ogilvy [mogilvy@aol.com]
in advance, so an up to date master copy of the roster can be
maintained.
-
The
Chairman
has responsibility to:
* Compose and send out an agenda in advance of each meeting.
* Book meeting room with landlord.
-
The
Minute Secretary has responsibility to write up and send out
minutes from the meeting in advance of the next meeting, using the
established standard format.
-
The
date , venue and names of the acting Chair and Min. Secretary for the
following meeting should be confirmed and noted in the minutes. The
member writing the minutes should ‘phone the members named as
chair and secretary for the next meeting to ensure they are aware it
is their turn.
Notes
Members
listed are those that are able to attend on a fairly regular basis
and/or have agreed to take a turn once or twice a year. There are 22
slots/year but only 20 participants, hence two duties for two. The
roster is done in alphabetical order [except by prior arrangement], with
the starting name changed each year, so the same members do not have two
duties in the following year.
Jmo/ambicDutyRost09v1
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